Customers expect to be able to choose how they communicate with contact centres now and are even switching between channels such as phone, email, text message, chat and social media to discuss a single requirement.
Service advisors therefore need systems that allow them to see a customer’s messages across all these channels in one place, along with that person’s profile and history, in order to efficiently meet their requirements. The response has to be quick and informed, so that the customer feels listened to and doesn’t have to repeat themselves – because they are much more likely than ever before to go elsewhere if they feel let down by their supplier.
But providing a high level of customer service has to be balanced with the cost to the business.
So thought should be taken about how the customer service advisor should respond to multichannel communications. For example, did you know that, perhaps surprisingly, a phone call is usually the most cost-effective way to reply? Email conversations can be time-consuming and open to misinterpretation; tweets may become difficult in a public environment; it can be tricky to verify the identity of a web chat caller; text messages need to be linked to the Customer Relationship Management System …
A phone call is a quick way to respond and it’s easier to get to the main issue fast and deal with it.
But this brings another vital issue to address: Is your operation equipped properly to handle these contacts?
The customer service advisor might be equipped with an intuitive system that shows them the full customer history across all channels but if they are too busy to respond and queues are building then the contact centre will still be failing in its aims.
Rostrvm’s research has shown that even in contact centres that regard themselves as primarily inbound, 40% of all contacts are actually outbound – such as when returning calls and responding to emails. So a way to get round this is to have an outbound dialler fielding calls. This will ensure that vital customer promises, such as the agreement to call back, aren’t forgotten or don’t take too long to be done. Callbacks can either be set up automatically by OutBound’s redial rules or by the agents in the contact centre during an inbound or outbound call.
Having an effective, compliant dialler will prevent customers having to contact the centre to follow things up.
With precision dialling technology requests for contact such as emails, tweets and chats can be fed into the dialler to deliver a fast, personal response to customers. SMS (text message, web, social and email contact can be blended with OutBound dialling campaigns.
Once the right system is set up, the contact centre will work more seamlessly and customers will be likely to stay around to appreciate the improvement.
You can read more in our opinion article here.