Precision Contact – use it or lose it!

You may have the best data-cleansing system and the most up-to-date records on your customers in town but are you using this intelligence in your contact with them to maximise success?

Cloud: the business case

The financial benefits The beauty of cloud is that there’s no expensive outlay – and no sizeable maintenance and upgrade costs. The core infrastructure – telephone lines, internet services, servers and network equipment – are provided and managed by the cloud service provider. This reduces significantly the start-up costs and implementation time, so Return on Investment (ROI) can be seen rapidly. We offer a flexible payment structure and full support every step of the way.

On-site or Cloud hosted?

Rostrvm is celebrating 30 successful years in the contact centre industry and we’ve been involved with many changes and innovations over that time. The biggest, of course, is the internet and digital-based services such as the Cloud. Following on from our last blog about replacing or upgrading outdated systems, the natural question for contact centres is: What can Cloud offer us compared to traditional services implemented on-site? Whilst it used to be considered that Cloud contact centres delivered lower functionality than on-site that assumption is no longer true. Cloud hosted contact centres now offer all the features of an on-site system.

Contact centre horrors

Contact centre agents and their customers hate slow, outdated systems. So why do some contact centres insist on keeping them? Flog a dead horse and you get tired and frustrated but there’s still no way that horse is going to move!

Talk to your people

To solve a contact centre issue talk to the people ‘at the coalface’, who are often the agents/advisors. Sounds obvious but in hectic business environments it doesn’t always happen.


Have you noticed how the contact centre industry uses a lot of jargon and long ways of saying the same thing? We’ve introduced our new blogs – ‘Straight talking’, based on our 30 years’ experience in the field, which tell you briefly what you really need to know to run a successful contact centre operation. We’ll offer ideas, help and advice and at the end of each ‘nugget’ we’ll provide a summary – a ‘tech takeaway’ of the most important thing to remember from the blog.

Tom Nicholls joins Rostrvm Solutions

We’re pleased to announce that Tom Nicholls has joined our sales team as a Business Development Manager. Tom says, “I’m delighted to be working at Rostrvm because we have products which are truly flexible to suit the needs of the customer. rostrvm can be implemented on site or in the cloud and its products are modular – you don’t get that ‘one-size-fits-all’ approach you get elsewhere – our solutions are easily tailored to work to the benefit of our clients.”

Rostrvm Solutions’ cloud contact centre service on G-Cloud

The robust rostrvm Cloud Contact Centre Service from Rostrvm Solutions is now available on the Digital Marketplace, through the government’s G-Cloud framework. You can find it in the Software as a Service (SaaS) category. Rostrvm Solutions’ software has been used successfully by household names in the private and public sector for many years. The beauty of rostrvm is that it enables you to enhance current capabilities without replacing existing infrastructure. This provides great cost savings, reduces any risk and is quick to deploy. All public sector organisations can use the Digital Marketplace to find the rostrvm Cloud Contact Centre Service.

Rostrvm Solutions joins The Rent and Income Excellence Network

We are pleased to announce that Rostrvm Solutions is now a member of the Housing Quality Network – Rent and Income Excellence Network. (RIEN) RIEN support income management and rent collection practitioners in the social housing sector. We are delighted to support RIEN and their members by sharing our ideas for best practice on income management, rent collection and welfare reform based on our experiences with our housing customers and companies big and small in the private sector.

Meeting contact targets with IVM

One of the central challenges for outbound campaigns is making contact with your audience at a time that suits them. We’ve added an Interactive Voice Messaging (IVM) module to the rostrvm Outbound suite. IVM complements live agent contact strategies – such as predictive dialler campaigns – with an automated message inviting the recipient to enter into conversation. If ‘now’ isn’t convenient than they can call back later.

See us @ IT in Housing

We’re at the IT in Housing Exhibition for those involved in the provision of social housing. You’ll be able to learn about rostrvm for Housing, our proactive contact solution specifically for the Housing sector to address the financial challenges created by Universal Credit (UC) and Welfare Reform.

Omnichannel contact recording

The importance of recording telephone calls for compliance and quality monitoring purposes is well understood. But in today’s multichannel contact centre a ‘conversation’ can meander from one medium to another – web chat to email to telephone call and back again, making it harder to record. We’ve enhanced our recording system rostrvm AuditLog to capture  contact on every channel, breaking down channel silos and giving you a caller-centric view with full access to the detail behind each step of the journey.

2016 – rostrvm celebrates 30 years

This year we’re celebrating 30 years of the rostrvm contact centre software suite. Here we take a look back over some of the milestones.

Merry Christmas

Season’s greetings from Rostrvm Solutions

Introducing precision skills-based dialling

The latest rostrvm release provides our users with a key new feature to keep their customers happy – Precision skills-based dialling. Skills-based dialling adds to the armoury of precision tools available already to the campaign designer and dialler manager using rostrvm.

Is it easy to do business with you?

In the last of our series of blogs on ‘Making life easy for your customers’ we look at performance management.

‘Omnichannel’ for simple comms

Have you noticed how everybody’s talking about omnichannel? It’s a big buzzword at the moment in the contact centre industry.

Desktops which make life easier

This series of blogs has been focusing on how to make things easier for customers and provide a fast and seamless service. One of the biggest obstacles to achieving this for many businesses is trying to work efficiently with a mixture of legacy IT, newer architecture and existing processes. This is particularly evident on the contact centre desktop, where accuracy and compliance are vital.

Keeping in touch

Continuing our  series of blogs looking at how customers’ lives can be made easy we consider outbound contact. Before you provide an outbound service to your customers ensure that it will improve your relationship with them. Because outbound contact should be about making it effortless and easy for customers.

Make the customer experience effortless

Continuing our  series of blogs looking at how customers’ lives can be made easy using all areas of the contact centre, including Inbound, Outbound, Desktop Optimisation and Managing Performance. Save customers from ‘repeat street’ and being passed around the contact centre.

Make contact easy

In this series of blogs we look at how customers’ lives can be made easy using all areas of the contact centre, including Inbound, Outbound, Desktop Optimisation and Managing Performance. Deal with those massive queues to get through!

How to make things easy for customers – and you

At the recent Customer Contact EXPO in London, many people seemed to be stating the obvious – that today’s customers expect their dealings with contact centres to be easy.

Matt Ryan joins our support team

As part of its continued growth Rostrvm Solutions is pleased to welcome Matt Ryan to its Support team.

Introducing rostrvm for Housing

Is income the heart of your organisation? rostrvm for Housing is a proactive contact solution specifically for the Housing sector to address the financial challenges created by Universal Credit (UC)

Customer service solution for landlords

Rostrvm Solutions has developed a specialist outbound and inbound contact centre solution for landlords. This is particularly relevant as the roll-out of Universal Credit (UC) to replace Housing Benefit will mean that landlords will have to chase their tenants on UC for payment of rent.

Dr Matt North joins Rostrvm Solutions

We’re delighted to welcome Dr Matt North PhD, MPhil, BSc (hons.), who has joined our Research & Development team as a developer and mentor.

Northern Housing Consortium – Customer Contact Centres conference

Transforming customer service delivery 12th March, The Studio, Manchester Following our successful bid at one of the top Housing and Care Associations in the UK; Rostrvm Solutions is proud to be sponsoring the Northern Housing Consortium – Customer Contact Centres Conference.

Use Precision dialling to avoid being a nuisance

From 6 April the Information Commissioner’s Office (ICO) no longer has to prove that cold calls or nuisance text messages caused “substantial damage or substantial distress” before they can impose fines of up to £500,000 on companies. It will be down to the ICO to decide when a serious contravention has taken place.

poweredbyrostrvm – cloud contact centre

Have you heard about poweredbyrostrvm – the hosted contact centre service delivered in the cloud by Rostrvm Solutions? Whatever your customer contact challenges  you can use  poweredbyrostrvm to become the contact centre you need to be.

Changing call charges

Another thing for you to think about this year is the change in call charges that come into play soon.

Predictive dialler compliance

Predictive dialler use is regulated by Ofcom.  The policy and regulations are kept under review and last autumn Ofcom asked for input from the industry. 

Your plans for 2015: Free tools to help you

The most popular areas of our web site are the Planning tools and the Rules of thumb. These sections deliver free advice for anyone planning to start a new contact service or enhance a call centre.

Your plans for 2015: Flexibility and Security

In recent months we’ve seen 2 apparently contradictory themes – “I want my call centre to be easy to use with agents working from anywhere” and “I’m worried about security and need to lock down the call centre technology”.

Your plans for 2015: Visual IVR

Customers want to be able to get in touch and they don’t want to get stuck in the usual IVR system, wading through lengthy menu options or ‘speaking’ to a voice recognition system that refuses to understand,

Your plans for 2015: Cloud contact centre

This quiet period between Christmas and New Year is a great time to contemplate what you have told us in our conversations and rostrvm Prophet consulting reviews and to make your plans for 2015. The cloud contact centre is a recurring theme.

Happy Christmas and a cracking new year

We wish you a great Christmas and a cracking 2015.

Heritage Health contact centre success with poweredbyrostrvm

The Telemarketing team at Heritage Health, a private medical insurance broker, have generated some 60% increase in customer “Transfers” since using the poweredbyrostrvm cloud contact centre service. Emerson Peacey, Managing Director at Heritage Health, says, “We offer UK Private Medical plans, International Medical Insurance for expatriates and specially-designed schemes for individuals, groups and businesses. With poweredbyrostrvm we’ve managed to increase our telemarketing performance, without using more staff or data, and this is expected to rise still further.”

Rostrvm Solutions and Pythagoras offer MS Dynamics CRM

Rostrvm Solutions, the customer service hub software provider, has teamed up with Pythagoras to provide flexible contact centre and desktop software that’s integrated with Microsoft Dynamics CRM.

Aston Villa wins with rostrvm

Aston Villa Football Club’s Consumer Sales Department, which is supported by technology from Rostrvm Solutions, has won the ‘Best use of Technology’ category at the Midlands Contact Centre Forum Awards Programme.

All the power of rostrvm and MS Dynamics CRM

If you’re using Microsoft Dynamics and are looking for a high-performing contact centre/desktop solution, we’re pleased to announce that MS Dynamics CRM can now be integrated with rostrvm.

Meet Rostrvm Solutions’ Nick Darke

Nick Darke has joined Rostrvm Solutions, the contact centre software developer, as a Business Development Manager. He will be instrumental in accelerating the company’s growth through spreading the word about Rostrvm’s innovative products.

How can you improve YOUR contact centre?

This month, Oscar Rickett of The Guardian wrote an article which suggested that: ‘Customer service is becoming more Kafkaesque by the day, with rounds of Muzak, the endless repeating of your name, address, birth date and maybe name of a childhood pet, the name of the street you grew up on …’ It rightly stated that this leaves people feeling somewhat frustrated.

Unified desktop research

Rostrvm Solutions sponsored the Dynamic Scripting & the Unified Desktop chapter of ContactBabel’s recently published UK Contact Centre Decision-Maker’s Guide 2014.

EXPO speakers get to the heart of customer service

When we visited the recent 2014 Customer Contact EXPO at Olympia, London, speakers were focusing on how to achieve good service and value at EVERY customer touchpoint. With customers using everything from mobile, to email to webchat to communicate with contact centres and expecting a fast and helpful response, speakers concluded that technology should play a large part in meeting their needs, as must well-trained staff.

Multi channel consistency

Having a multichannel environment can involve several departments – IT, marketing, corporate – not just the contact centre. Consistency can only be achieved if everyone involved is briefed properly and methods and processes are integrated. This may sound obvious but it doesn’t always happen. The organisational structure, responsibilities and required skills needed should be considered as one big picture when planning strategy.

What should you do about contact centre queues?

You may have heard about the outrage caused in the past week when a mobile phone company introduced a new charge for contacting its call centre. Basically it’s offering customers the choice of paying an extra 50p to skip the queue when calling customer service.

CallGuide Scripting for effective call handling

Providing scripts to your contact centre team to base their conversations with customers around can really boost their performance in a variety of situations and ensure compliance – and not just during training. Scripts can also help to achieve higher first call resolution rates; a  well-informed customer service advisor who is confident about how to handle a call because all the key elements are in their script is likely to make the customers’ experience more positive and resolve the interaction faster.

rostrvm News – multichannel developments

The latest edition of our customer newsletter is available. We look at the latest rostrvm release  which incorporates multi channel features including a suite of Email Supervisor reports allowing call centre managers to better understand service level delivery in the email channel.

rostrvm support for Windows 2012 server

Our latest system update (rostrvm 9.2) adds support for Windows 2012 server.

Responsible dialling, decent rewards

The direct marketing industry contributes financially to the economy and UK call centres alone employ more than 1 million people. Direct marketing techniques are used by numerous companies to generate business and good campaigns can help consumers find the best deal and the most suitable product for their needs. An outbound live marketing call is

rostrvm News – multichannel customer contact

Your contact centre’s purpose has changed from transactional activity to an environment where your customers can contact you for a wide range of reasons and through a variety of communication channels – you can talk to your clients on the phone, by email, text message, chat, social media … the list goes on.

Be an impressive contact centre in a crisis

Gales, floods, illness … disruptions to daily life this winter have massively impacted contact centres, some of which are struggling to cope. Call volumes have rocketed – and so have customer complaints, which have become increasingly vocal, through the use of social media.

See more about us

You’ve seen our website………… You’ve followed our posts on Twitter………… Now you can follow our “Pins” as Rostrvm has now joined Pinterest.

New operations & service manager

After a period in an interim role Mike Boyle has joined us permanently as Operations & Service Manager.

4 for 14 – Balancing choice, service and cost

  The contact centre’s purpose has changed from transactional activity to one where your customers can contact you for a wide range of reasons and through a variety of communication channels – you can talk to your clients on the phone, by email, text message, chat, social media … the list goes on.

4 for 14 – Social media in the contact centre

The use of social media in the contact centre has been on everyone’s radar for a long time and as our research shows social media in the contact centre is starting to happen.

4 for 14 – Desktop Optimisation

As simple customer transactions shift channels to  self-service your contact centre “conversations” – phone calls, emails, text messages…. –   become more complex with an ever-increasing proliferation of systems used by the agents to  complete the activity.  

4 for 14 – Precision Dialling

One thing that we know for certain is that predictive dialler use will continue be a focus for Ofcom and the  Information Commissioner’s Office; this will drive predictive dialler users to look again at the dialler’s role in customer relationship management. 

4 for 14

In this short series of articles we will be looking at 4 customer contact trends that we expect to see taking centre stage during 2014. We’ll be going into more detail and pointing you to supporting materials and tools over the coming days but in summary we expect to see: The continued transition from ‘blind’

Season’s greetings from Rostrvm Solutions

Season’s greetings from Rostrvm Solutions

Windows 8 and rostrvm

rostrvm 9.1 includes support for user applications such as rostrvm AdVisor , CallGuide and ControlCentre on Microsoft Windows 8 desktops.

rostrvm 9.1 available

rostrvm 9.1 is now available with extended features including  a new tool to simplify the creation and management of CallGuide and DeskTop scripts allowing them to be constructed as a graphical flow diagram.

Rostrvm: Partner Programme

Here at Rostrvm Solutions we are committed to developing strong strategic alliances with partners who provide complementary products and services that differ from our core offering.

rostrvm News – contact centre dialler answers

Our latest newsletter is available. As call centres come under increasing scrutiny we look at the tools and resources that can help with predictive dialler performance.

Rostrvm calling

Rostrvm Solutions, customer service hub software designer and developer for the contact centre and back office, is expanding. You may hear new voices on the phone as it has recently appointed two new telesales executives, Simon Gaut and Naila Khan to its growing team. Simon Gaut previously spent five years working in a contact centre, working his way up to become the Manager. Naila worked in various Retail Management roles for nine years and then did a year in a Business Development role prior to joining Rostrvm.

iPhone app update

Some users of the iPhone version of our Call Centre Calculator app reported operational problems using the tool with new and updated iPhones. A new version is now available to support iOS 7. Expect to receive notification from the App Store.

rostrvm News: multi channel contact answers

Our latest newsletter has been published delivering multi channel contact answers.

rostrvm multimedia contact

Since we published our research into Desktop Applications & Social Media we have seen increased interest in multi-channel contact centre operations – integrating emails and social media with established telephone customer service.

Customer service outside the contact centre

The contact centre has a long history of managing and measuring activity and rostrvm is a leader in providing facilities to support this key aspect of delivering excellent customer service. We know that providing great customer service needs to happen outside the contact centre too. Whilst all contact centres measure performance, many back office operations do not have any criteria or metrics to do the same.

rostrvm: the missing contact centre link for Lync

Microsoft Lync delivers a unified communications environment, connecting people across different locations and multiple media from their PC, phone, browser and tablets. The rostrvm suite of applications complements Lync to provide a comprehensive, purpose- designed platform for contact centre operations.

De-clutter the desktop

One particular issue that affects all parts of a business is managing multiple IT applications on the desktop.

rostrvm 9 launched with Precision dialling

Increasingly, there are times when contacting prospects and customers promptly is imperative.

Introducing rostrvm 9

Recently the contact centre’s purpose has changed from transactional activity to one where your customers can contact you for a wide range of reasons and through a variety of media.

Oracle Gold Partner

Rostrvm Solutions has renewed its membership of the Oracle partner community.

rostrvm Newsletter for June

Our latest newsletter has been published including details of Precision Dialling to deliver effective contact for inbound and outbound contact centres.

The right technology to do more with less

Providing excellent customer service whilst keeping to budget, meeting targets and complying with regulations is a challenge for most contact centres, especially if the type of services required increase. This situation happens to many organisations and they find that, although their workload has evolved and grown over time, their existing IT infrastructure only offers them

Meet us at BIBA 2013

Meeting the customer service cha££enge

Local government case study

We’ve published an updated case study for Nottinghamshire  County Council’s expanded rostrvm deployment in the Customer Service Centre, the Council’s Business Support Centre and its internal ICT Service desks.

Network Answer Machine Detect

We have joined the newly formed Network Answering Machine Detection (AMD) Working Party as founder members.

The Back Office needs to come to the fore in your thinking!

Our recent survey reviewed how the Back Office is using both Desktop Applications and Social Media. Our findings show that, although the Back Office is now handling much more and has become increasingly complex, it doesn’t get monitored so much as the call centre.

Predictive dialler regulations

This month’s rostrvm news reports on a flurry of activity from the regulators surrounding outbound call centres and predictive dialling.

Too many desktop applications = lower productivity

Our recent survey has highlighted that agents are having to battle with a large number of applications to handle call centre telephone calls.

Contact centres slow to use social media

We’ve recently carried out a survey of UK contact centres as part of our research to see where and how Social Media is being used to interact with customers.

How has your contact centre coped with the adverse weather?

We’ve had plenty of reports of difficulties in contact centres because of the snow. Staff have struggled in, some sharing lifts, which often leads to in-day shift changes; some centres have closed early and customers have endured increased queue times.

Call centre calculator – how it works

We have added a video illustration of  our call centre calculator to our video channel.

A new voice on the phones

Tom Fyvie has joined us as a First Line Support Engineer.

Rostrvm expands its team again

Simon Gaut has joined the sales team  at contact centre software developer Rostrvm Solutions.

rostrvm News – February 2013

The February edtion of rostrvm News is available online. If you would like to receive rostrvm news as soon as it’s published please register.

Rule of thumb : now in video

Following user feedback, we have started to provide our ‘Rules of Thumb’ in video.  

ISO Quality Audit – the result

Following a recent audit we have again been awarded BS EN ISO 9001:2008 and the TickIT Guide Version 5.5 for the design, development, testing, installation, support and maintenance of software products, applications and professional services.

The world is changing all the time and so are we!

We’ve launched our new, easy-to-use web site.

rostrvm Survey – is your desktop a desk tip?

Last time we conducted our call centre desktop applications survey we found that call centre agents use an average of 4 software applications to process a call.

Contact Centre MIS via a blu-ray player

In our previous post we mentioned that we were waiting for additional devices to test with our Contact Centre management information system….

Call centre MI anywhere – a quick roundup

We’ve been running ocassional  articles describing the wide range of devices you can use to access rostrvm Contact Centre management information, While we wait for Father Christmas to bring us some new toys to try we thought we would share quick roundup of the devices we’ve used

Latest newsletter – End of year giveaway….

Rostrvm Solutions is an active supporter of the Professional Planning Forum. As we approach the end of the year we have a few of our copies of the Planning Forum’s 2012 Best Practice Guide to give away.

How do I enhance predictive dialler performance?

A predictive dialler is a powerful tool for contacting customers and prospects. It is tempting to load your dialler with a list of numbers and  start dialling over and over again until you make contact.

Call centre MIS on your mobile phone

Continuing our series describing the wide range of devices you can use to access rostrvm Contact Centre management information we’ve checked out the latest version of Google Chrome on the iPhone. And as you would expect, just make an IP connection to the rostrvm server, enter your security details and your call centre management information is available to you.

Rule of Thumb: How many ACD agents?

We’ve published our Rule of Thumb: Calculating the number of agents needed in an inbound call centre.

Flooded with calls? How to help customers and be cost-effective

If your contact centre is being flooded by phone calls and messages and you’re short of resources, make sure you’re making the most of your available agents with innovative use of call centre technology. Try these solutions from software developer Rostrvm:

Call centre calculator mobile app

We’ve launched a handy and useful app for mobile devices, to assist busy managers in calculating inbound call centre staffing needs.